Built for Kenyan schools

Run your entire school from one place.

The school management system built for schools in Kenya — students, fees, M-Pesa payments, attendance and CBC performance in one beautifully simple dashboard. Less paperwork, happier parents, more time to teach.

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Data always secure Live in 24–48 hours 24/7 WhatsApp support

app.schoolmanager.co.ke

Welcome back,

Principal Wanjiru

Term 2 · 2026

1,248

Learners

96%

Attendance

KES 3.2M

Fees collected

Fee collection

▲ 12%

M-Pesa payment

KES 12,500 received

Flat monthly pricing • No per-student fees • Built for CBC • M-Pesa ready

500+

Students managed

99.9%

Uptime guarantee

24–48 hrs

Setup time

24/7

WhatsApp support

Why School Manager

Everything your school needs, nothing it doesn't

One platform replaces the spreadsheets, paper registers and disconnected tools — purpose-built for the way Kenyan schools actually run.

Student Management

One profile per learner — admissions, classes, guardians, documents and history, always up to date and searchable in seconds.

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Fees & M-Pesa

Invoice fees, accept M-Pesa payments and reconcile automatically. Parents get instant receipts; you get a clear balance sheet.

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CBC Assessment

Strand and sub-strand grading, learner portfolios and CBC-ready report cards that take minutes, not weekends.

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Attendance

Mark attendance in a tap and notify guardians instantly. Spot patterns before they become problems.

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Communication

Reach every parent by SMS and in-app messages — fee reminders, results and announcements, all from one place.

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Reports & Analytics

Real-time dashboards on enrolment, performance and finance so school leaders make confident decisions.

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Fees & Payments

Get paid faster, chase less

Send fee invoices in bulk, accept M-Pesa straight from parents' phones, and watch every shilling reconcile to the right learner automatically.

Automated M-Pesa reconciliation
Bulk invoicing & instant receipts
Real-time balances per learner & class
Statements parents actually understand

Fee Statement · Grade 6

Paid

Tuition — Term 2KES 18,000

Lunch programmeKES 6,000

TransportKES 4,500

Paid via M-PesaKES 28,500

Mathematics · Grade 5

Number patterns · sub-strand

Achieving Above Expectation92%

Meeting Expectation68%

Approaching Expectation41%

CBC Ready

Assessment built for the CBC era

Capture competency-based assessments the way the curriculum intends — by strand and sub-strand — and generate report cards parents can actually read.

Strand & sub-strand performance levels
Learner portfolios & evidence
One-click CBC report cards
Termly progress tracking

Simple process

Up and running in three steps

No IT department required. Our team helps you every step of the way.

Get started

Create your school account and tell us about your school. We will recommend the right plan for your size and needs.

We set you up

We help you import students, staff and classes from Excel. Most schools are fully set up within 24–48 hours.

Go live & grow

Start collecting fees, marking attendance and tracking CBC performance — with WhatsApp support whenever you need it.

Pricing

A plan for every school

Flat monthly pricing per school — no per-student charges, no setup fees, no surprises. Billed in Kenyan Shillings.

Starter

Flat monthly · no per-student fees

For small & growing schools

Up to 200 students
Student records & enrollment
Attendance tracking
Basic fee management
2 staff user accounts
Email & WhatsApp support

Get Starter pricing

Your school's data is safe with us

Built on secure cloud infrastructure with daily backups and strict access controls.

Encrypted in transit

All data is protected with industry-standard encryption end to end.

Daily backups

Automatic backups mean your records are never lost.

Role-based access

Teachers, bursars and admins see only what they should.

Works everywhere

Fast and responsive on any phone, tablet or computer.

Common questions

Everything you might be wondering

Does School Manager work with CBC?

Yes — School Manager is built with CBC in mind. You can track strands, sub-strands and learning outcomes, and generate CBC-format report cards for each student. We stay updated as the curriculum evolves.

Can parents pay school fees through M-Pesa?

Yes — School Manager supports M-Pesa integration for fee payments. Parents pay directly and the system records and reconciles the payment automatically. No more manual reconciliation at end of term.

How long does it take to set up?

Most schools are fully up and running within 24–48 hours. Our setup wizard guides you through everything, and our support team is available on WhatsApp to help at any step.

Can I import my existing student data?

Yes — if your records are in Excel or a simple spreadsheet, you can upload them directly. Our team can also help with the import if needed.

Is training provided for staff?

Yes — every new school gets video tutorials, a step-by-step user guide, and a live onboarding session. Most staff are comfortable using the system within a day.

What happens if I need to cancel?

Cancel anytime — no penalties. We'll export all your school data in Excel format so it's always yours. You're never locked in.

Ready to run your school the smarter way?

Get started with School Manager today. Flat monthly pricing, no per-student fees, and most schools are live within 24–48 hours.

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